DSYSTEMS Co., Ltd. (hereinafter, "the Company")
The Company acknowledges the importance of protecting personal information handled in the course of fulfilling system development, network construction, and data aggregation tailored to clients’ needs. The Company is committed to the following initiatives to protect personal information:
- A person responsible for managing personal information is appointed to ensure appropriate protection.
- When obtaining personal information, the Company clarifies the purpose of use and handles the information within the scope necessary to achieve that purpose, taking appropriate measures to prevent handling beyond that scope. Additionally, the use and provision of obtained personal information are conducted only within the scope agreed upon by the individual.
- Reasonable safety measures are taken to prevent and correct any leakage, loss, or damage to personal information.
- The Company complies with laws, government guidelines, and other regulations regarding the handling of personal information.
- In the event of complaints or inquiries about the handling of personal information and the Company’s Personal Information Protection Management System, swift and appropriate responses are provided.
- To ensure proper operations, necessary corrections are implemented, and the Personal Information Protection Management System is continuously reviewed and improved.
Handling of Personal Information
The Company handles entrusted and disclosed personal information as follows:
1. Purpose of Use of Entrusted Personal Information
- System Development Operations: For user registration of systems developed for clients.
- Survey Aggregation Operations: For aggregating and compiling survey data on user attributes, preferences, etc.
2. Disclosure of Personal Information
Personal Information Subject to Disclosure: Refers to information over which the Company has the authority to respond to requests from the individual regarding disclosure, correction, addition, deletion, suspension of use, erasure, and cessation of provision to third parties.
Personal Information That Falls Under Disclosure:
- Personal information obtained from business cards, transaction forms, etc., from contacts at client companies.
- Personal information of job applicants.
3. Purpose of Use of Personal Information Subject to Disclosure
- Personal Information of Client Contacts:
- For business communication with the individual.
- For contract and billing procedures.
- For responding to other inquiries and requests.
- Personal Information of Job Applicants:
- For selection and assessment.
- For communication regarding interviews and other procedures.
- For informing about hiring decisions.
- For personnel and labor management after hiring.
4. Provision of Personal Information Subject to Disclosure
The Company does not provide personal information subject to disclosure to third parties without the individual’s consent, except as required by law.
5. Entrustment of Personal Information Subject to Disclosure
The Company may entrust personal information subject to disclosure to a contracted service provider under a confidentiality agreement. This is done only within the scope necessary to achieve the stated purposes.
6. Voluntary Provision of Personal Information Subject to Disclosure
Providing personal information subject to disclosure is voluntary. However, if certain information necessary for the stated purposes is not provided, the Company’s services may not be available.
7. Procedures for Requests Regarding Disclosure, etc.
If an individual requests notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, or cessation of provision to third parties (hereinafter, "Disclosure, etc.") of personal information subject to disclosure, the Company will respond promptly and as follows:
i) Point of Contact for Requests
Requests for Disclosure, etc., can be made via phone or email.
Disclosure and Inquiry Contact:
2F-C, Tokyu Shibuya Dogenzaka Building, 10-8 Dogenzaka 1-chome, Shibuya-ku, Tokyo 150-0043
Email: info@dsystems.co.jp
ii) Confirmation of the Individual or Agent
- Individual: Verification of personal information held by the Company.
- Legal Representative: Submission of a copy of the family register or extract.
- Authorized Representative: Submission of a letter of attorney.
8. Point of Contact for Complaints Regarding Handling of Personal Information Subject to Disclosure
For complaints regarding the handling of personal information subject to disclosure, please contact the Disclosure and Inquiry Contact.